Put yourself in the attendees’ shoes
Do a surprise tour. Pop in unannounced and save yourself the distraction of the red carpet treatment that’s doled out for a prearranged visit.
Know your parameters
Your goals and parameters should ideally dictate the facilities you end up choosing. If you want to have excitement and interaction then your venue should have theatre capabilities and suitable tech support. If you are conducting training then you will do better with a location that can eliminate interuptions and has sound proof walls in each room.
Is there dedicated IT support? If not , are you able to risk running into a technical hitch right before your meeting begins and not have dedicated IT staff on hand?
Make a note of all the things that are important to you such as catering options that fit your budget, amenities, view and flexibility.
Take a closer look
Conduct a deep analysis to compare sites’ strengths and weakness. Evaluate locations based on relevant factors such as proximity to public transport, restaurants, parking, airports etc
How safe are the surroundings and how easy is it to get around if your attendees decide to leave the meeting room site?